This bill, S.F. No. 2268, proposes an amendment to Minnesota Statutes 2024, section 13.05 by adding a new subdivision (Subd. 5a) that establishes general data audit trail requirements for not public data. The key provisions include:

1. Audit Trail Requirement: Government entities must implement procedures to track all actions involving not public data, including when it is created, received, changed, accessed, shared, or disseminated.
2. Audit Trail Content: The recorded audit trail must include:
   • The date of the action.
   • The identity of the person interacting with the data.
   • The identity of the sender, when receiving data from another government entity or person.
   • The identity of the recipient, when sharing or disseminating data outside the government entity.
3. Classification of Audit Trail Data: The audit trail data retains the same classification as the underlying data it tracks.
4. Retention Requirement: Audit trails must be kept for at least 10 years or until the underlying data is destroyed, according to the government entity’s authorized records retention schedule.
5. Superseding Other Laws: The proposed requirement does not override existing audit trail laws, and any conflicts with other state audit trail laws will be resolved under section 645.26, subdivision 1.

In summary, this bill aims to enhance transparency and accountability in handling not public data by requiring a detailed and retained audit trail of interactions with such data across Minnesota government entities.